Psychoeducational Testing for Learning Disabilities

All the tutoring isn’t helping.

You’ve spent hundreds (maybe even thousands) for study aids, software, workbooks, tutors, doctors, and speech therapy.  Not to mention all the hours using all of them. But grades aren’t getting any better. Sure…school and tests should be challenging, but not impossible.  You, your child, and teachers are frustrated and feel like you’ve run out of options.

Psychoeducational testing could be the answer.

A psychoeducational evaluation assesses strengths and weakness in academic subjects (like reading, math, and writing), learning style, as well as visual and auditory attention, processing, concentration, and memory.  This information helps determine whether a child or an adult has learning disorders that would qualify as learning disabilities, or if academic problems are related to another mental health condition.

A psychoeducational evaluation empowers you.

Detecting a learning disability can help you make decisions about schools, college, and academic placement.  It also means that educators can develop a comprehensive and individualized educational plan based on areas of strength and weakness. These educational plans also let students access special interventions and accommodations during classroom tests, projects, and homework. 

Psychoeducational testing isn’t just for children and teens.

Often advanced high school students, college and grad students, and professionals have undiagnosed learning disabilities.  This can make taking high stakes standardized exams (e.g. FSAs, EOCs, PSAT, SAT, ACT, AP/IB/Cambridge exams, LSAT, MCAT, GMAT, GRE, and professional licensure board examinations) extremely difficult and discouraging after several attempts.  Identifying learning disabilities in adults can help them secure extended time on these exams so they can perform their best.  It can help them make inform choices about college majors and careers to pursue. These assessments also help employers provide tools and support needed for success in the workplace.   

Don’t continue to struggle with learning disabilities.

Our team of licensed psychologists in Miami, FL, can conduct these psychoeducational evaluations for children (age 6+) and adults in English and Spanish.  As former teachers and psychologists that worked for Miami-Dade County Schools, they have extensive knowledge of eligibility and requirements for academic accommodations required by Miami-Dade County Schools, local private schools, the College Board, Law School Admission Council, Association of American Medical Colleges, HR departments, and other similar organizations.

This evaluation includes:

  • Background & information gathering session with the licensed psychologist and the parent(s) or adult client
  • 2 – 4 sessions of 2 – 4 hours each for test administration, depending on the client’s age and length of breaks
  • 2 days to score, process, and analyze test results
  • 20 – 30 minute call for follow-up questions
  • 5 – 7 days to write the final report
  • 90-minute Feedback session with parent(s) or adult client to review results and recommendations

Total Time for completion = 14 working days or less*

*After completion of test administration. Rushed reports are available, subject to an additional fee.

Please Note:

  • The same intelligence test cannot be repeated within 12 months.  If you or your child is being re-tested, please let us know which IQ test was previously administered in advance.  Failure to do so will lead to the invalidation of the results of our psychological evaluation.

You probably have more questions about our psychoeducational testing.

Here are some of the most common questions that people ask us about our psychoed evaluations.

Our doctors require that a child be at least 6 years-old for psychoeducational testing.  Before age 6, there’s a higher likelihood of false-negative and false-positive results. False-negative results suggest that a kid doesn’t have a learning issue when they really do!  On the other hand, false-positive results suggest that a kid has a learning issue when they really don’t. No wants that either of those scenarios.

At our office, the cost of psychoeducational testing is $2650 USD and it is performed by licensed psychologist with years of experience.  It’s comparable to the prices at other local practices and local teaching clinics where doctoral students are still learning to perform these evaluations.

We’re also able to able to have your report completed within 14 days as opposed to others that can take much longer.  You also have the added benefit of working with Dr. Erika Martinez or Dr. Frank Martinez-Mesa, who have both worked for the public school system and are up-to-date with its requirements for special education services.

There’s a $250 USD non-refundable deposit for the psychoeducational testing to cover the time spent in preparation for the testing session.

Partially.  Some tests of a psychoeducational evaluation are covered by health insurance, but the educational tests used to determine if a learning disability exists are not usually covered.

You’re probably wondering how the some psychologists accept insurance for these evaluations or how the insurance company knows if the educational tests are done/not done.

Psychologists that accept insurance for psychological testing need to get authorization from the insurance company before testing starts. They estimate the number of hours it will take to complete testing and submit this request to the insurance for approval. Psychoeducational evaluations are some of the longest so when the insurance company gets a request for a large amount of hours, they follow up by requesting a list of the tests that the psychologist plans to administer. The insurance company will approve the authorization for testing, minus the time needed to administer, score, and interpret the educational tests. Usually, the psychologists will bill you separately for this and you’ll pay out of pocket anyway.

If you decide to do a private psychoeducational evaluation, you have a few options to off-set the cost.

#1 Use your health/flex savings account (HSA/FSA) if you have one.

#2 Have your out-of-pocket expense for the evaluation applied to meet your plan’s annual deductible faster. We can give you the medical receipt (superbill) to do this.

#3 If your insurance plan has out-of-network benefits, you may be eligible to get a percentage of the cost reimbursed by your insurance company if you’ve already met your annual deductible. We can give you a special receipt called a superbill that you can submit to your insurance company. If you chose this method, the insurance company can’t pick and chose what parts of the evaluation they will or won’t cover as explained above because a) the evaluation is already completed, and b) it was done by an out-of-network psychologist. 

In Miami-Dade County, you can expect to pay somewhere between $1800 to $5000 for a psychoeducational evaluation. We realize that’s a huge and expensive range, especially when insurance may not cover any of the costs.  Even with technological advances, psychoeducational testing remains time-consuming and very labor intensive. Here’s a breakdown of the number of hours it takes to complete one of these:

  • 60 to 90-minute Initial interview to gather clinical history
  • 4 to 6 hours of testing face-to-face with a psychologist
  • 1 to 2 hours to score testing and analyze results
  • 3 to 4 hours of report writing and proof-reading
  • 1-hour Feedback session to review results and answers questions

That’s about 10 to 15 hours of the psychologist’s time. Most charge $200 to $250 per hour for testing, which means a fair price in Miami-Dade is somewhere between $2000 to $3750.

#1 Time 

By doing a private psychoeducational assessment, you won’t have to wait for the school district’s Response to Intervention (RTI) process to identify your child should be tested, which can take 2-3 grading periods (50-75% school year). You also won’t have to wait for the understaffed school district’s school psychology department to get around to your child, which can take an additional 60 days. With a private evaluation, you’ll have a full report within 14 days of completion of testing. This means your child doesn’t fall further behind in school.

#2 The Right Support

Unlike the psychoeducational testing done by the school district, our reports are comprehensive. This means you’ll get a detailed report that includes results, explanations, and diagnoses. You’ll also receive recommendations and accommodations so you know exactly what next steps to take.

#3 Optimized Performance 

Is your child more alert and focused in the morning or just the opposite? Say your child gets sleepy or has a stomachache during the evaluation.  Our psychologists can schedule testing on a day, at a specific time of day, or to stop testing and reschedule the remainder of the testing for another day when your child is more alert, focused, and feeling better. School psychologists don’t have this luxury.

#4 Attention to Detail 

Our psychologists are able to take more time assessing your child and analyzing the results. In fact, they’re able to complete a full set of psychological tests (aka a battery of testing) which most local school districts’ school psychologists no longer have the time to do or aren’t trained to administer and interpret (e.g. neuropsychological testing for ADHD). 

A comprehensive psychoeducational evaluation and report (like ours) is required to get accommodations on high stakes standardized exams (e.g. FSAs, EOCs, PSAT, SAT, ACT, AP/IB/Cambridge exams, LSAT, MCAT, GMAT, GRE, and professional licensure board examinations). 

Yes, they will as long as the psychoeducational evaluation is performed by a licensed psychologist in the state of Florida.  You can check whether a professional has an active license using this link

Consumer Alert!

Some psychologists will have their testing technician administer the psychological tests to cut down cost and use their time more efficiently.  This may account for the difference in cost when you’re calling around to get prices and one place charges $1000 and another place charges $3500. Please note that MDCPS will not accept psychoeducational testing performed by technician even if the final results are signed off by a licensed psychologist. 

You’re probably thinking, “Fine, I’ll just have my kiddo re-tested,” and sure you can do that, BUT remember that some of these psychological tests cannot be re-administered for at least one year. Another year can put your child’s academic progress behind significantly. 

For younger children, we recommend that you don’t tell your child anything about the test until a day or so before their appointment so they don’t get nervous.  Avoid saying that it’s a test or mentioning anything about “passing or failing”.  It’s important that you remain calm, too, because your child will know something’s up if you’re anxious. If they ask, tell them they’re going to meet with Ms. Erika who will be helping you make important school decisions so that he or she can do their best in class or so you can provider better help with their homework.  That’s it – keep it simple!

Older children realize that they’re struggling in school so it’s best to be upfront with them. Explain these meetings with Ms. Erika will help you (parents), their teachers, and counselors understand what’s going on academically and get them the help they need so they can do their best in school. 

Sorry, no, you can’t be in the room. Here’s why:

  • The results are more accurate when the testing environment closes approximates the school environment.
  • How your child behaves in your absence provides important information that is part of the evaluation.
  • The testing questions and materials are highly confidential and the licensed psychologist has an ethical responsibility to maintain their confidentiality.

But if you’re very curious about testing, consider doing one yourself! We have many parents that decide to get tested too after realizing they experience(d) similar struggles as their children and could benefit from accommodations in the workplace. 

Make sure your kiddo gets a good night’s rest and a healthy, well-balanced meal before testing. That’s all the prep he or she needs.

It really depends on your child. Just grown-ups, some kids are alert in the morning while others are at their best later in the day. We can start testing as early as 9 AM and the latest start time we offer is 5 PM. 

It depends on the areas of academic difficulty.  In addition to lengthy clinical history and a review of academic records, you can expect the following types of tests to be administered:

  • IQ test
  • Achievement test
  • Neuropsychological tests of visual and auditory attention, concentration, short and long-term memory
  • Behavioral and emotional scales to parents, teachers, and the student

All of this takes about 4 to 6 hours on average and meets the requirements of most public and private schools as well as universities for academic accommodations. 

Consumer Alert! 

Do not pay for an evaluation that takes less time or fails to incorporate any of the tests mentioned above. It will not meet the requirements for you to receive academic accommodations. You will be wasting your time and money.

Yes. Our evaluations address the client’s clinical history, explain all the test administered and results, draw conclusions that integrate the clinical history and test results, provide any applicable diagnoses, and offer recommendations and next steps to follow through with.

Yes, if the results of the evaluation indicate that you would benefit from accommodations in accordance with the American with Disabilities Act.  Some of these standardized exams (e.g. LSAT, MCAT, FL Bar) require specific tests beyond what we normally administer. Our psychologists are aware of these requirements and have access to and experience administering these tests.

About 3 years on average. It’s really up to the organization that’s using your evaluation’s results. We’ve seen some places want an evaluation no older than 1 year and others that accepted an evaluation that was 5 years old. 

Yes, our doctors have all licensed psychologists in the state of Florida. You can verify their licenses with Florida’s Department of Health using this link.  Dr. Erika Martinez and Dr. Frank Martinez-Mesa have both worked for Miami-Dade County Public Schools and have a comprehensive understanding of the school system’s requirements for accommodations of learning disabilities on FSAs and EOCs, as well as that of the the College Board (AP, PSAT, SAT), Law School Admission Council (LSAT), Association of American Medical Colleges (MCAT), professional licensure boards, HR departments, and other similar organizations.

Call or schedule a Consult to learn more and get pricing for this evaluation.

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Still not sure if psychological testing’s for you?  Check out the FAQs others have asked about evaluations.

This post is also available in: Spanish